Driver Management
Driver management for long-haul and regional fleets
Your drivers carry your trucks, your cargo and your reputation. Gonyeti keeps their documents current and links every trip, fuel order, allowance and incident to the driver responsible.
What is a driver management system?
The problem
What happens when driver records are loose
Expired licences on the road
A driver with an expired licence or passport is a legal risk and can stop a cross-border trip.
Allowances disputed
Trip allowances calculated by hand lead to over- and under-payments.
No performance picture
Fuel use, shortages and incidents per driver are not collected in one place.
Assignment confusion
Who was driving which truck on a given date is hard to establish after an incident.
How Gonyeti solves it
Drivers linked to trucks, trips and costs
Each driver has a profile with driver number, licence number and class, passport number, experience and references, with approval and archive status. Documents and expiry dates are tracked with reminders.
Drivers are assigned to vehicles and to trips. Fuel orders, allowances and incidents reference the driver, building an objective record of each driver's work.
- Licence, passport and reference details
- Vehicle assignments over time
- Allowances calculated from defined rules
- Incidents and losses per driver
- Employee and payroll link
Capabilities
Driver management capabilities
- Driver profiles
- Personal, licence, passport, experience and reference details, with approval workflow.
- Document expiries
- Licence and permit expiry dates with staged reminders. See document management.
- Assignments
- Driver-to-vehicle assignments with dates.
- Trip history
- Every trip driven, with routes, customers and outcomes.
- Allowances
- Allowance types calculated by amount or percentage, linked to trips and drivers.
- Fuel per driver
- Fuel orders reference the driver for consumption comparison.
- Incidents
- Accidents, damages and cargo losses recorded against the driver.
- Subcontractor drivers
- Drivers belonging to transporters and brokers can be recorded too.
- Exports
- Driver lists and age analysis exported to Excel.
Typical workflow
Driver lifecycle in Gonyeti
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01
Onboard
Capture driver details and documents; approve the driver.
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02
Assign
Assign to a vehicle and to trips.
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03
Operate
Fuel, allowances and incidents accumulate on the record.
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04
Review
Use the history for coaching, renewals and pay.
Why it matters
Why it matters
Legal on every trip
Expiring licences and passports are flagged before departure.
Fair allowances
Rules-based allowances reduce disputes.
Objective performance data
Fuel, shortages and incidents per driver inform decisions.
Clear accountability
Who drove what, when, is always on record.
Related Gonyeti modules
Fleet Management
Horses, trailers and vehicles with their fuel, tyres, drivers, documents and costs.
Learn moreTrip Management
Plan, authorise and close every trip with its freight, costs and profit.
Learn moreFuel Management
Authorised fuel orders, bulk tanks and consumption per truck, driver and trip.
Learn moreDocument Management
Permits, licences and fitness certificates with staged expiry reminders.
Learn moreFAQs
Frequently asked questions
Can Gonyeti track driver licence expiry?
Are drivers linked to payroll?
Can we record drivers of subcontracted transporters?
See Gonyeti running on a transport operation like yours.
Book a working session with the Gonyeti team. We will walk through trips, fleet, workshop, fuel and tyres using scenarios from your operation.