Fleet Management System
Fleet management software that knows every horse, trailer and vehicle
Gonyeti keeps a complete record of each unit in your fleet (specification, documents, fuel, tyres, driver, inspections and costs) so you can see what every truck costs to run and what it is earning.
What is fleet management software?
Fleet management software is the system of record for a company's vehicles. It holds what each vehicle is, who drives it, what it consumes, what documents keep it legal, when it is due for service and what it has cost.
Gonyeti treats prime movers (horses), trailers and other vehicles as separate assets, because that is how Southern African fleets operate: trailers swap between horses, carry their own tyres and need their own fitness certificates.
The problem
Why fleet costs are hard to see
Vehicle records scattered
Registration papers in one file, service history in the workshop, fuel in finance, and the driver's licence copy in HR.
Fuel without context
Fuel is paid for, but rarely compared with distance, load and the vehicle's expected consumption.
Expiring documents
A lapsed licence, permit or fitness certificate can park a truck at a roadblock or border.
Tyres unaccounted for
Tyre spend is high and tyre history almost non-existent.
Trailer swaps
Trailers move between horses, so their costs and condition are hard to attribute.
No cost per unit
Without connected records, nobody can say which trucks should be replaced.
How Gonyeti solves it
One record per unit, with everything attached
Each horse, trailer and vehicle in Gonyeti has its fleet number, registration, chassis and engine numbers, make and model, year, mass ratings and full technical specification. Documents, images and fitness certificates are stored against it.
Fuel fill-ups, tyre fitments, inspections, job cards, trips and incidents all point back to the unit. That is what makes per-vehicle reporting possible without building a spreadsheet each month.
- Horses, trailers and vehicles as separate assets
- Trailer links to horses, recorded over time
- Expected fuel consumption loaded and empty
- Vehicle groups for depots, contracts or divisions
- Archive units without losing their history
Modules
Fleet management modules
Fuel Management
Authorised fuel orders, bulk tanks and consumption per truck, driver and trip.
Learn moreTyre Management
Track every tyre by serial number, axle position, mileage and retread.
Learn moreDriver Management
Licences, passports, allowances, trips and incidents for every driver.
Learn moreVehicle Tracking Integration
Bring GPS positions and mileage from your tracking provider into trips.
Learn moreDocument Management
Permits, licences and fitness certificates with staged expiry reminders.
Learn moreMaintenance Management
Service schedules, inspections and repair history for every unit.
Learn moreCapabilities
Fleet management capabilities
- Asset register
- Fleet number, registration, chassis and engine numbers, make, model, year, GVM and NVM, cargo type and condition.
- Technical specification
- Engine, gearbox, differential, brakes, suspension, fifth wheel, battery and other component details per horse, useful for parts and servicing.
- Trailer management
- Trailer types, compartments and capacity, suspension, links to horses and trailer-specific documents.
- Fuel standards
- Tank capacity and expected consumption loaded and empty per unit, compared against actual fuel usage.
- Assignments
- Assign drivers to vehicles and trailers to horses, with dates, so history is preserved.
- Documents and fitness
- Licences, permits and fitness certificates with expiry dates and staged reminders.
- Inspections
- Checklist-based inspections with results recorded per unit, and schedules by kilometres or days.
- Incidents
- Accidents, damages, injuries and cargo losses recorded against the horse, trailer, driver and trip.
- Fleet exports
- Horse, trailer and vehicle lists and age analysis exported to Excel.
Inside Gonyeti
Fleet management in practice
Assets
The full history of a truck on one screen
Open a horse to see its specification, documents, fitted tyres, current trailer and driver, trips, fuel and workshop history. When a unit is sold or scrapped it is archived, not deleted.
Compliance
Know what expires before the roadblock does
Every fitness certificate, licence and permit carries an expiry date. Gonyeti sends reminders in stages ahead of expiry to the people responsible.
Typical workflow
How a unit is managed in Gonyeti
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01
Register
Add the horse, trailer or vehicle with specification, documents and images.
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02
Assign
Link trailers to horses and drivers to vehicles.
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03
Operate
Trips, fuel and tyres are recorded against the unit as it works.
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04
Maintain
Inspections, bookings and job cards keep it on the road.
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05
Review
Reports show cost and utilisation per unit for replacement decisions.
Why it matters
What connected fleet records give you
Cost per unit
Fuel, tyres, repairs and trips attached to the same truck make running cost visible.
Fewer stopped trucks
Expiry reminders and service schedules reduce avoidable downtime.
Better replacement decisions
Age, condition and repair history are available when deciding which units to replace.
Less admin
Vehicle information is captured once and reused by operations, workshop and finance.
Related Gonyeti modules
Transport Management
Trips, loads, rates, dispatch, borders and invoicing in one operational record.
Learn moreWorkshop Management
Job cards, inspections, breakdowns, parts and mechanic time, controlled end to end.
Learn moreFuel Management
Authorised fuel orders, bulk tanks and consumption per truck, driver and trip.
Learn moreTyre Management
Track every tyre by serial number, axle position, mileage and retread.
Learn moreFAQs
Frequently asked questions
Does Gonyeti separate horses and trailers?
Can it track light vehicles and equipment too?
Is GPS tracking included?
How large a fleet can Gonyeti handle?
Can we import our existing fleet list?
See Gonyeti running on a transport operation like yours.
Book a working session with the Gonyeti team. We will walk through trips, fleet, workshop, fuel and tyres using scenarios from your operation.