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Gonyeti ERP

Trip Management

Trip management with the cost and profit of every load

A trip in Gonyeti carries everything about a load: who it is for, what is carried, which horse, trailers and driver, which route and border, what it cost and what it earned.

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Gonyeti · Trip

What is trip management?

Trip management is the day-to-day control of loads: creating the trip, assigning resources, following it to delivery and closing it with its costs and revenue. It is the operational core of a transport management system.

Done well, it answers the question every transport owner asks: did that load make money?

The problem

Why trip profitability is usually a guess

Revenue known, costs not

The rate is on the order; the diesel, allowances, tolls and border costs are scattered across slips and claims.

Fuel not matched to trips

Fill-ups are recorded per truck, if at all, not per load.

Empty kilometres ignored

The empty leg to the next load costs fuel and time but is rarely charged to anything.

Shortage disputes

Loaded vs offloaded quantities are on separate documents, weakening claims against drivers or for allowable losses.

Status by phone

Knowing where loads are means calling drivers and controllers.

Late invoices

Delivered trips wait for paperwork before anyone invoices them.

How Gonyeti solves it

The trip is the record everything else attaches to

Controllers create the trip from the customer, route and cargo. Gonyeti calculates freight from the agreed rate and holds a separate transporter rate where the load is subcontracted.

Fuel orders, trip expenses and allowances are captured against the trip. On delivery, offloaded quantities are entered and Gonyeti compares them with the allowable loss. Turnover, cost of sales, gross profit and margin percentage are on the trip before it is invoiced.

  • Trip types and trip groups for reporting
  • Trip authorisation with approver recorded
  • Statuses with dates and descriptions
  • Trip documents attached to the trip
  • Starting and ending mileage and actual distance

Capabilities

Trip management capabilities

Load details
Customer, consignee, cargo, weight, quantity or litres, manifest number and reference.
Routes and points
Loading and offloading points, routes, destinations and truck stops reusable across trips.
Freight calculation
Flat rate, rate × weight, rate × distance or rate × weight × distance; litres at ambient for fuel tankers.
Transporter trips
Hired transporters' rates, freight and cost of sales held alongside the customer rate.
Trip expenses
Route expenses and allowances captured per trip, in any currency. See expense management.
Trip fuel
Fuel orders linked to the trip so fuel cost per load is known. See fuel management.
Profitability
Turnover, cost of sales, gross and net profit, and margin percentage per trip.
Losses and incidents
Offloaded quantities against allowable loss, and incidents recorded against the trip.
Invoicing
Invoices raised from completed trips, using the rates and quantities already on them.

Typical workflow

Typical trip lifecycle

  1. 01

    Create

    Customer, cargo, route and rate captured; freight calculated.

  2. 02

    Assign and authorise

    Horse, trailers and driver assigned; trip approved for dispatch.

  3. 03

    Run

    Fuel and expenses booked; status updated through loading, transit and offloading.

  4. 04

    Close

    Offloaded quantities, closing mileage and documents captured.

  5. 05

    Invoice

    Trip invoiced; profit reported by customer, route and unit.

Why it matters

What trip-level control changes

Price loads properly

Real cost per trip on each route shows where rates are too low.

Spot loss-making customers

Profit by customer shows who is worth keeping on current terms.

Cash in sooner

Completed trips are visible and invoiced from the same record.

Hold drivers accountable

Fuel, expenses and shortages per trip are on record.

Related Gonyeti modules

Transport Management

Trips, loads, rates, dispatch, borders and invoicing in one operational record.

Learn more

Fuel Management

Authorised fuel orders, bulk tanks and consumption per truck, driver and trip.

Learn more

Expense Management

Trip expenses, route costs and allowances captured against the right asset.

Learn more

Reports & Analytics

Trip profitability, fuel, tyre and workshop reports from one dataset.

Learn more

FAQs

Frequently asked questions

Can a trip use more than one trailer?
Yes. Trips record the horse and the trailers coupled to it, such as an interlink combination.
How does Gonyeti calculate freight?
Freight can be a flat rate, or calculated from the rate and weight, distance, or weight and distance. Liquid loads can be measured in litres at ambient temperature.
Can trips be in different currencies?
Yes. Rates and expenses carry their own currency and exchange rate.
Does trip management work with GPS tracking?
Where a tracking provider is integrated, positions and locations can be associated with trips. See vehicle tracking.

See Gonyeti running on a transport operation like yours.

Book a working session with the Gonyeti team. We will walk through trips, fleet, workshop, fuel and tyres using scenarios from your operation.

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